PAKISTAN PROSTHODONTICS ASSOCIATION

 

OBJECTIVES

a)      To promote the science and the clinical practice of Prosthodontics.

b)      To advance and promote the specialty by providing opportunity to members for enlarging their knowledge and clinical skills as well as introduce them to new concepts, materials, techniques and devices.

c)       To provide platform to support and promote the dissemination of knowledge and innovation through clinical activities, seminars, conferences, competitions and publications.

d)      To create a national network of Prosthodontists.

e)      To ensure quality Prosthodontic care and service to the community.

f)       To provide a platform for Continuing Education Programe so as to enhance the clinical competence of general dentists and Prosthodontists.

g)      To encourage and support dental research among young graduates.

h)      To promote and encourage communication among the disciplines of dentistry and allied health fields.

i)        To facilitate / advise for promoting post graduate educational activities and job opportunities at national and international level for the young graduates.

j)        To organize conferences, seminars, symposiums and workshops in the specialty.

k)      To facilitate publishing The Journal of the Pakistan Prosthodontics Association (JPPA).

 

GENERAL:

a)      The name of the Association shall be “Pakistan Prosthodontics Association”.

b)      Pakistan Prosthodontics Association (PPA) shall consists of Ordinary Members, Associate Members and Honorary Members.

c)       The affairs of the Association shall be directed by the Executive Committee.

d)      The official year of the Society shall be from 1st January to 31st December.

e)      The Association shall be a non–profit organization.

 

MEMBERSHIP:

A.   Ordinary Members:

Only ordinary members with good standing status and approved by the executive committee of the PPA will have the right to vote. There shall be three categories of ordinary members:

a)     Local Ordinary Members:

              Pakistani dental graduate having PMDC Recognized postgraduate qualification(s)in Prosthodontics and living and           working in Pakistan can become ordinary member. Only those ordinary members who will hold at least Level-III               postgraduate qualification(s) in Prosthodontics as defined and recognized by the PM&DC and are living and working       in Pakistan shall be eligible to contest for / hold an elected position in the PPA Cabinet. Local ordinary members not       having Level-III or higher postgraduate qualification(s) in Prosthodontics as defined and recognized by the PM&DC           shall be eligible to vote but will not be eligible to contest for /hold an elected position in the PPA Cabinet.

b)     Pakistani dental graduate who enrolled / completed post graduate training in Prosthodontics can also becom local          ordinary member but they have no right to vote . 

c)       Non-local Ordinary Members:

        Overseas Pakistani and non-Pakistani dental graduate having postgraduate qualification(s) in                           Prosthodontics recognized in the country of his / her residence. These members will have the right to         vote but shall not be eligible to contest for / hold any elected cabinet position of the PPA.

 

B.      Associate Members:
This is open to:

·         All dentists holding basic dental and / or specialist qualification other than  the specialty of Prosthodontics and registered with the PMDC or with the dental practicing licensing  body in their countries of residence in case of foreign / overseas dentists.

·         Certified Ceramists, Dental Laboratory Technicians / Technologists / Material Scientists and technologists including Microscopy Technicians and Scientists, Face Cosmetologists, Computer Programmers & Engineers, CAD-CAM experts, Engineers, Biostatisticians and the like.

 

C.      Honorary Members:
After recommendation from Executive Committee Honorary Membership can be offered to Local Prosthodontists who are older than 65 Years age, Other non-local men and women of distinction in Prosthodontics or in the kindred sciences or a person, who has rendered outstanding service to promote Prosthodontics within and outside Pakistan.

 

 

REGISTER OF MEMBERSHIP

a)      The Secretary shall maintain a register of members, which shall bear the names, qualifications and addresses of the members with the provision of a column for change of addresses and qualifications, and telephone number and e-mails, if any.

b)      The register shall be open to all members for inspection during office hours.

c)       The Secretary shall maintain a separate list for transfer of members.

d)      The Record of the PPA shall be maintained at the office of the Secretary.

 

ELECTION TO MEMBERSHIP

Applicants for membership shall apply on the prescribed Membership Application Form either directly to the Secretary or through the Regional Vice President / In charge / Coordinator of the Regional office. Membership shall be subject to approval of the PAP executive committee.

 

MEMBERSHIP SUBSCRIPTION

The subscription of the members shall be as follows:

a)      Honorary Members: Free      

b)      Ordinary members:

a.       Local ordinary members: Pak Rs 1000/00.

b.      Non-local ordinary members: Pak Rs 500/00 or its equivalent in US Dollars.   

c)       Associate members: Pak Rs 500/00 or its equivalent in US Dollars.      

 

 PRIVILEGES OF MEMBERSHIP

a)      Entitlement to journal subscription.

b)      Reduced fee for conference registration.

c)       Reduced fee for Workshop / refresher course Attendance.

d)      Assignment of review / editorial / advisory duties.

 

OBLIGATIONS & DUTIES OF MEMBERS

Every member shall:

a)      Do all in his / her power to promote the cause of Prosthodontics and take active interest in the activities of the association.

b)      Reply to all queries and questionnaires from the association as quickly as possible or within the time limit specified.

c)       Inform the Regional President about any change in his/ her address.

d)      Inform the Regional Vice President about any addition to his/her qualification or other attainment in the field of Dentistry and allied subjects.

e)      Pay subscription and other dues regularly.

f)       Observe Medical and Dental Ethics in his/ her dental practice.

 

TERMINATION OF MEMBERSHIP

Membership maybe terminated:

a)      By Resignation: A member may at any time resign his / her membership in writing to the Regional Vice President who will be In charge / Coordinator of the Regional office. The resigning member shall pay up all dues against him / her and the In charge / Coordinator of the Regional office shall put up a statement of outstanding dues against the members or clearance certificate if all dues are paid up, along with his/her resignation to the executive committee of the branch for information and necessary action.

b)      By Removal of name on account of non-payment of subscription after due notice as follows:
If subscription is not paid for two consecutive years then Secretary cum Treasurer shall notify the member by registered post acknowledgement due and if after one month of this notice the subscription remains unpaid the executive committee may terminate his membership.

c)       By Removal of the name on the ground of undesirable conduct. The executive committee shall give at least one month's notice to the member concerned to defend him / herself.  After receiving the reply, if the executive committee is not satisfied it may present his / her case to the general body meeting for accord of approval to terminate his/her membership. This shall be done after 2/3 of the bonafide members present in the meeting have voted for the same.

 

 RE-ADMISSION

A member, who has ceased to be a member under rules (a) and (b) can be readmitted by the executive committee on fresh application being made by him/her and on payment of any outstanding dues against him/her on the date when he/she ceased to be a member plus a readmission fee.

A member who has ceased to be a member under rule (c) above may be readmitted after two years by the general body meeting of the region and finally approved by the executive committee.

The membership of the members of PPA, who go abroad for study or service, shall remain intact.

 

 MANAGEMENT

 

PPA Cabinet:

1.       President (Elect)                                                                                              One.

2.       Senior Vice President (Elect)                                                                     One.

3.       Regional Vice President (Elect) from each region                             One

4.       Secretary (Elect)                                                                                              One      

5.       Treasurer (Elect)                                                                                              One      

6.       Councilors(Elect)                                                                                             Three from each region

 

Regional Coordinator:

Each administrative region of the country (as specified) will have a Regional Vice President as Coordinator who shall be an elected Councilor from the region and appointed as coordinator by the PPA Executive Committee.

 

Executive Committee:

(a)    It shall consist of following office bearers.

·         President (Elect).

·         Senior Vice President (Elected from amongst the Regional Vice Presidents)

·         Regional Vice Presidents one from each region (Elect).

·         Secretary (Elect).

·         Treasurer (Elect).

 

RESPONSIBILITIES OF EXECUTIVE COMMITTEE:

a)      The term of President shall be two years. President shall be elected in specified sequence on rotation basis from a region. The sequence of rotation for each region shall be specified in advance for all the administrative regions of the country or for at least 10 terms.

b)      The executive committee in its first meeting held in January, shall consider and pass the budget for the ensuing year, which will be presented by the Secretary cum Treasurer.

c)       The executive committee shall meet as often as necessary. The meeting shall be convened by the Secretary cum Treasurer, in consultation with President.

d)      The executive committee in its annual meeting held in December shall consider and approve following reports:

§  Annual report of the society prepared by the secretary.

§  Audit account and balance sheet prepared by the treasurer

 

DUTIES AND POWERS OF THE EXECUTIVE COMMITTEE

a)      The executive committee shall exercise all the executive functions of the Association.

b)      It shall have full authority to administer and control all the matters including finance of the Association.

c)       It shall accept, terminate or restore membership of any person in accordance with the procedure laid down.

d)      It shall appoint auditors.

e)      It shall look after the academic activities. The executive committee may appoint a member to be responsible for the academic activities of the region.

f)       It shall consider the appointment and dismissal of the staff of the association, as recommendation by secretary.

g)      It shall have the power to appoint sub-committee of its members for specific purposes. It can co-opt any member or members of the Association for this purpose.

h)      Non-attendance for six consecutive meetings of the executive committee, without any reasonable cause, shall disqualify a member from the membership of the executive committee.

 

ELECTION PROCEDURE

a)      Notice giving date, place and time of election and meeting of the regional body shall be sent by the general secretary to all the members in good standing, by registered post acknowledgement due, at least one month before the date of election.

b)      Nomination papers of the candidates, bearing signature of proposer and seconder, who are bonafide members in good standing, shall be submitted to the general secretary two weeks before the election date.

c)       A candidate can withdraw his/her nomination paper one week before election date.

d)      President-Elect and general secretary shall scrutinize nomination papers and conduct election.

e)      All elections should be conducted by secret ballot.

f)       One vote will be allowed for each member who is eligible to vote under the rules in favor of one post at the election.

g)      Proxy votes will not be allowed in the election.

h)      A member who has not paid his/her dues by end of October shall not be eligible to vote or contest the election.

i)        A person must be a member for at least three years to be eligible to contest the election. 

j)        Members in good standing of the concerned region upon its turn shall be eligible to contest for the election of the PPA. Elected Members of the PPA Council shall then elect the PPA Cabinet with the consideration given to the Turn of a region as specified. From each region, a specified number of council members shall be elected by casting votes to them by the eligible members of the PPA.

k)      Election:

a) Notice giving date, place and time of election and meeting of the regional body shall be sent by the Secretary to all the members in good standing, by registered post acknowledgement or by e-mail, at least one month before the date of election.

b) Nomination papers of the candidates, bearing signature of proposer and seconder, who are bonafide members in good standing, shall be submitted to the general secretary two weeks before the election date.

c)A candidate can withdraw his / her nomination paper one week before   

   the election date.

d)The Election Commissioner nominated by the President and Secretary and approved by Executive Committee shall scrutinize nomination papers and conduct election.

e)All elections shall be conducted by secret ballot.

f)Each Member (in Good Standing) shall be entitled to cast his vote to a specified number of councilors contesting the election through a panel.

g)Proxy votes will not be allowed in the election.

h)A member who has not paid his / her dues by end of the month of October of the year shall not be considered in Good standing and thus not eligible to vote or contest the election.

i)A person must be a member for at least three years to be eligible to contest the election.

j)For initial three years office bearers of PPA will be selected by Executive Council ,after that election will be conducted every year . 

DUTIES OF OFFICE BEARERS

President

a)      The president shall preside and regulate all proceedings of the association.

b)      He / she shall ensure that the constitution is duly carried out in all respects.

c)       He / she shall interpret the application of the constitution and decide any doubtful point. He/she shall check any irregularity and enforce observance of the constitution.

d)      He / she exercise the right of casting vote when the house is equally divided in any of the meetings of the association.

e)      He will be guest of the region at annual congress and the host region will be responsible for his / her travel and hotel stay.

f)       In the absence of the president Vice President or Secretary shall perform his / her duties.

g)      President in consultation with Executive Committee will appoint Vice President.

 

Senior Vice President:

Will perform the duties of the President in the period of his / her absence / leave / death or any other duty as assigned to him by the President (Elect).

 

Vice Presidents (Regional)

a)      He / She will act as Incharge / coordinator for regional Office and matters.

b)      Each Regional Vice President shall be elected from amongst the elected councilors. His / her performance and conduct will be assessed by executive committee on annual basis. 

c)       He / She will execute the policies of Executive Committee and He / She will be answerable to the President.

d)      He / She will not be allowed to contest for the post of President Elect till he/she is holding the post of Vice President.

e)      He / she shall be responsible for liaison between the Head Office and regional centers.

 

Secretary:

a)      He / she shall be the executive officer of the association and shall act in consultation with the president.  

b)      He / she shall, in consultation with the president, call meeting of executive committee. He shall arrange with the president the order of proceeding at the meetings.  

c)       He / she shall maintain a register of resolutions passed at executive committee meetings. 

d)      He / she shall prepare the annual report of the society and submit it to executive committee for approval.  

e)      He / she shall conduct all correspondence on behalf of the Association.  

f)       He / she shall be the ex-officio member of all sub-committees.  

g)      The secretary shall: 

§  Notify resignations and deaths. 

§  Notify changes in member's address and qualifications. 

§  Approve all bills, vouchers, etc. for scrutiny and payment after consultation with the Executive Committee.

Treasurer:

He / she shall be the manager of the accounts and finances of the PPA.

Accounts:

a)      The account shall be audited once a year and presented by the Secretary cum Treasurer to the Association at the executive committee.  

b)      He / she shall operate the bank account of the Association jointly with the President / Secretary or any member assigned this task by the President. He / she shall maintain a register of membership.

 

FINANCIAL YEAR:  
      The financial year of the society shall be from 1st January to 31st December.  

 

RESOLUTION: 

All resolutions passed at executive committee meeting shall be numbered each year and recorded by the general secretary in a separate register of resolutions. This register shall be open to inspection by members during office hours.

 

 

MINUTES:

The proceeding of all meetings executive committee shall be recorded by the Secretary cum Treasurer in the respective minute’s book and the minutes shall be read and confirmed at the next meeting and duly signed by the president or chairman of the meeting.

 

FUNDS:

a)      All cheques shall be payable to “Pakistan Prosthodontics Association.”

b)      The funds of the Association shall be deposited in bank approved by the executive committee of the concerned.

c)       The account shall be operated jointly by the President, the Secretary cum Treasurer or any member assigned this task by the President.

d)      Funds, income and property of the association from whatever source derived shall be applied solely towards promotion of the aims and objects of the society and no portion thereof shall be paid or transferred directly or indirectly by way of dividend, profit, bonus or otherwise to any member or office bearer of the Association.

e)      20% of the registration fee at any conference under auspices of PPA will be given to the President within four weeks from the date of congress. The President shall give an account of the same at the next general body meeting.

 

 PUBLICATION OF PAPERS:

No paper shall be read in the meeting unless the title has been sent to the organizing       secretary at least one month before the meeting together with an abstract suitable for       publication. No report of the Association meeting may be published without consent of the       Executive Committee. Transactions shall be published by the Executive Committee every        year after annual congress. 

 

JOURNAL OF THE PAKISTAN  PROSTHODONTICSASSOCIATIO(JPPA):

a)      Pakistan Prosthodontics Association shall publish its own journal entitled “JOURNAL OF THE PAKISTAN PROSTHODONTICS ASSOCIATION”. Executive Committee will determine the place of publication of the Journal.

b)      The President of the Association shall be the Executive Editor of the Journal.

c)       Chief Editor of the Journal.

§  Shall be appointed by the Executive Committee

§  Shall ensure continuity and high standard of the Journal.

§  Shall submit audited account of the journal to the Executive Committee.

§  May appoint any International Editor.

§  Shall allocate duties to the Editorial Board.

 

AMENDMENT OR ADDITION TO THE CONSTITUTION:

Any member in good standing wishing to suggest alteration or addition in the clause and/or sub-clause of the constitution may do so by writing to the Secretary cum Treasurer of the Association. The Secretary cum Treasurer shall circulate the proposed amendments to the executive committee at least three months before the next meeting.

The proposed amendment/amendments will be presented for approval to the next annual general body meeting of the society, held on the second day of the annual congress. The amendments must be approved with two third majorities before incorporation in the constitution.

 

 
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  Copyright © 2012 Pakistan Prosthodontics Association. All Rights Reserved.

Prepared By: Kashif Tariq
 
     
     
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